Credit, Risk, and Commercial Terms Policy

This Policy establishes the commercial rules applicable to all operations of Nuselect Coffees LLC, ensuring transparency, consistency, and predictability in relationships with clients, partners, and suppliers.

1. Purpose

This Policy establishes the commercial, credit, and risk rules applicable to all operations of Nuselect Coffees LLC, ensuring transparency, consistency, and predictability in relationships with clients, partners, and suppliers. All sales made by Nuselect Coffees LLC are automatically subject to the provisions of this Policy, as incorporated into contracts and commercial documents.

2. Policy Amendment Clause

Allows updating the rules without requiring new contracts with each client. Example: “Nuselect Coffees LLC may amend this Policy at any time by publishing the new version at https://nuselectcoffees.com/commercial-terms-policy. Changes shall take effect as of the publication date and apply to all new operations, not being applied to contracts signed prior to them.”

3. Confidentiality Clause

All commercial conditions, price structures, and negotiation details are confidential and may not be disclosed to third parties without prior written authorization from Nuselect Coffees LLC.

4. Integration Clause (Contract Integration)

Specifies that this Policy + the signed contract constitute the full agreement, and prior conversations hold no validity.

5. Client Payment Terms

5.1 - First Purchases:

• First two purchases: advance payment (upfront).

6. Credit Granting

6.1 - Credit Limit Calculation:

The credit limit granted to each client is determined by Nuselect Coffees LLC based on several factors, including purchasing history, payment performance, relationship duration, and overall risk assessment.

Credit limits are periodically reviewed and may be increased or reduced according to the client’s track record and the company’s internal credit policies. No single client may hold a disproportionate share of Nuselect’s available credit exposure.

6.2 - Client Payment Terms:

• Our standard payment term is 30 days from withdrawal or Delivery Order (DO).
• In specific cases, extended terms of up to a maximum of 60 days may be granted only to clients with a consistent history of timely payments and a solid relationship with Nuselect Coffees LLC, subject to prior written approval, Under no circumstances will payment terms exceeding 60 days be granted.
• Any extension beyond the standard term is exceptional and must be documented and approved in writing.

7. Goods Release (DO) & Ownership

7.1 - Definition

• Delivery Orders (DO) and ownership transfer are processed once payment obligations are met according to the agreed terms. For partial withdrawals, the same conditions apply. Ownership of the coffee is transferred to the client only after the corresponding financial settlement is completed.

8. Default, Charges, and Recurrence

Clients are expected to comply with the agreed payment terms. In the event of delays or non-compliance, Nuselect Coffees LLC reserves the right to suspend credit terms, require advance payment for new orders, and withhold Delivery Orders (DO) until pending balances are resolved.

Any applicable charges, interest, or additional costs resulting from late payment, extraordinary logistics events (such as port blockages, demurrage, regulatory inspections, or unforeseen government taxes), or extended storage will be the sole responsibility of the client.

Such measures are intended to ensure fairness, operational sustainability, and the healthy turnover of coffee inventories.

8.1 Extraordinary Costs and Supervening Taxes

If the client purchases coffee at a fixed price for delivery in the U.S., while the lot is still at origin, any additional or unforeseen costs arising after the sale shall be borne exclusively by the buyer. These include, but are not limited to:

• Port blockages, delays, or congestion;
• Demurrage and detention charges;
• Tariffs, taxes, or duties imposed or increased by government authorities after the sale;
• Inspections, certifications, or additional requirements by regulatory agencies;
• Extraordinary transport, storage, handling, or insurance costs.

Such costs are expressly excluded from the original sales price and are the sole responsibility of the buyer, regardless of whether they were foreseen at the time of sale. Nuselect Coffees LLC will promptly notify the buyer upon becoming aware of such costs and provide supporting documentation.

8.2 Contract Cancellation & Market Liquidation

If a client does not withdraw or pay for purchased coffee within a maximum period of six (6) months from the Sales Order date, Nuselect Coffees LLC reserves the right to liquidate the merchandise in the market. In such cases, adjustments may apply to reflect:

• Storage and handling costs incurred;
• Financing costs related to the period the coffee remained in stock;
• Market conditions at the time of liquidation, including differences between the original sales price and the prevailing market price;
• Any quality devaluation of the coffee during the storage period.

If liquidation results in a value lower than the original sales price, the client may be responsible for covering the difference and related costs. If the outcome is neutral or favorable to the client, no additional charge will apply.
This rule ensures fairness, protects Nuselect Coffees LLC against undue stock retention, and maintains the healthy turnover of credit and inventory.

8.3 Force Majeure

Neither party shall be held liable for delays, failures, or additional costs caused by events beyond their reasonable control, including but not limited to port strikes, natural disasters, wars, government-imposed tariffs, inspections, pandemics, or regulatory changes.
In such cases, Nuselect Coffees LLC will promptly notify the client and provide supporting documentation. Contractual obligations will be temporarily suspended to the extent affected by the event.
If the force majeure situation extends beyond sixty (60) days, both parties will work together in good faith to adjust the affected terms.

8.4 Recurrence

Repeated delays in payment may result in stricter credit conditions, including the requirement of advance payment for future purchases.

8.5 Collection Costs

In the event of unresolved overdue balances, any collection-related expenses may be charged to the client.

9. Storage & Withdrawal

Storage is free of charge for the first month. From the second month onward, a storage fee of US$0.015 per lb/month will apply. Clients are expected to complete full lot withdrawals within six (6) months of the Sales Order date.

10. Differential (NY) Contracts & Rolling

Differential contracts (NY + X) must be fixed by the contractual deadline. If fixation is not made within this period, Nuselect Coffees LLC may roll the position to the next contract month, and any associated costs will be charged to the client.
Clients may also request fixation prior to the deadline. For fixed-price contracts, once the price has been set, no rolling risk or additional charges will apply.

11. Returns, Samples & Credits

11.1 Samples

Samples are provided for client evaluation prior to purchase. If the client chooses not to request samples, they accept full responsibility for the quality of the purchase.

11.2 Returns

Nuselect Coffees LLC does not generally accept returns. In exceptional cases, such as force majeure events, returns may be considered on a case-by-case basis and must be formally approved. Any accepted return may be subject to administrative and storage costs, as well as adjustments for market conditions.

11.3 Claims (Weight Differences or Damaged Bags)

Any claims regarding weight differences or damaged bags must be reported promptly after withdrawal or delivery, with sufficient supporting evidence. Validated claims may result in a credit or adjustment at the discretion of Nuselect Coffees LLC.

12. Tax Obligations (Resale Certificate)

12.1 Certificate Requirement

Clients must provide a valid Resale Certificate/Resale Number before the first purchase and keep it updated in compliance with applicable law.

12.2 Certificate Requirement

If a valid certificate is not provided, or if the documentation is expired or inconsistent, Nuselect Coffees LLC may apply state sales tax or require advance payment before processing new sales.

12.3 Client’s Responsibility

Clients are responsible for ensuring that their Resale Certificate remains valid and current. Any costs, taxes, or delays resulting from the absence or invalidity of the certificate remain the sole responsibility of the client.

13. Payment Methods & Fees

13.1 Accepted Methods

Payments may be made via wire transfer (domestic or international) or ACH to the bank account indicated on the invoice.

13.2 Checks

Checks are accepted only with prior written approval. Delivery Orders (DO) will be issued once funds are fully cleared.

13.3 Credit Cards

Credit card payments are accepted with the following processing fees, charged to the client:

• 2.79% + US$0.30 per transaction for domestic cards (Visa, MasterCard, Diners, Discover, JCB, UnionPay).
• 2.90% + US$0.30 per transaction for American Express.
• 3.90% + US$0.30 per transaction for international cards.

13.4 Bank & Processing Fees

All bank fees, intermediary bank deductions, and processing charges are the sole responsibility of the client. Payments must equal the net invoice amount, in U.S. Dollars (USD).

13.5 Chargebacks

In case of payment disputes or chargebacks, the client remains responsible for the outstanding balance until the matter is resolved by the processing institution.

14. Jurisdiction & Governing Law

All contracts and commercial relations with Nuselect Coffees LLC are governed by the laws of the State of Texas (USA). In case of disputes, the competent venue will be McKinney, Collin County, Texas.

Nuselect Coffees LLC - Credit, Risk, and Commercial Terms Policy

Effective Date: April 1, 2025
Last Revision: September 23, 2025
© 2025 Nuselect Coffees LLC. All rights reserved.
This Policy is incorporated by reference into all contracts and commercial operations of Nuselect Coffees LLC.
Address: 7316 San Saba Dr, McKinney, TX 75070
Contact: info@nuselectcoffees.com